Managing a large volume of email messages becomes easier thanks to automation. Axigen allows you to create advanced filters and set out-of-office messages.
1. Setting up an Autoresponder (Out-of-Office Message)
If you are going on holiday, you can configure an automatic reply:
- Go to Settings (cogwheel).
- Select the General section, then the Out-of-Office Auto Reply section.
- Tick the option Enable Out-of-Office Auto Reply.
- Select the time period during which messages will be sent by completing the Start and End fields.
- Subject: Enter the subject of the message (e.g. "Holiday Notice").
- Message: Enter the content of the message.
Note: The autoresponder will send only one reply to a given sender within a specified time to avoid message loops.
2. Creating filtering rules (Mail filtering)
Rules allow you, for example, to automatically move invoices to a separate folder or delete unwanted messages:
- Go to Settings » Filters
- Click Add Filter.
- Conditions: Specify the conditions (e.g. "From" contains "invoices@company.pl").
- Apply filter to: choose which messages the filter should apply to.
- You can add multiple conditions and actions to a single rule.
- Click the Next button.
- In the Actions section, decide what to do with messages that meet the filter conditions.
- Confirm creation of the filter by clicking Finish.
3. Blacklist and Whitelist
If you want to ensure that messages from a specific sender never go to Spam:
- In Settings, go to Anti-Spam.
- In the Whitelist section, click Manage and add an email address or domain.
- Similarly, you can block unwanted senders in the Blacklist section.
